ArchProteus                       protean
                                                                  ...taking many forms [The Concise Oxford Dictionary/GettyImages]

Conversion and Automation Solutions for Archives

We help archives and other information repositories convert their finding aids, catalogs and inventories to XML/EAD encoded files

We convert source material from a variety of formats:

Word processor documents

Excel spreadsheets

Database records

Scanned text and PDF files

MARC files


Before encoding:

we structure the material according to descriptive standards and improve the consistency and uniformity of the content according to the customer's specifications (see our Conversion methodology)

We deliver:

XML/EAD encoded files

On request, we also deliver encoded files in the following formats:




Contact us for a cost estimate of your conversion work or for any other question relating to our Service


    Encoded Archival Description - XML DTD (Document Type Definition - library of tags) for the encoding of finding aids
    Encoded Archival Context - Corporate Bodies, Persons, and Families - XML DTD (Document Type Definition - library of tags) for the encoding of authority data (names of people, organizations, etc.)

EAD and EAC-CPF are owned by the Society of American Archivists (SAA)